About Us

At Team Up, we help top talents from the Caucasus region land dream jobs and work remotely for international companies. Our job openings typically cover positions in Operations, HR, Sales, Marketing, and Design, and they may be part-time, full-time, or freelance roles.

Our headquarters are in Georgia and our talent network includes top professionals from Armenia, Georgia, Turkey, and Azerbaijan, creating a diverse and dynamic community.

Job Description

We are looking for a Publishing Administrator & PA to join our client's music publishing team in Tbilisi. The role combines music catalogue administration, registrations and rights management with Personal Assistant support to a Co-Founder. You will work closely with songwriters, producers, A&R, and internal teams to ensure accurate registrations, songwriting splits, metadata, and documentation, while also supporting scheduling and administrative tasks for senior leadership.

Your Duties

Register new songs with relevant collection societies and rights organisations.

Verify songwriting splits and ensure they are agreed and properly documented.

Follow up with writers, co-publishers, and collaborators regarding outstanding split confirmations.

Identify and resolve discrepancies between agreed and registered splits.

Conduct regular catalogue spot checks and maintain accurate audit trails.

Report missing, incorrect, or unregistered works to the relevant team.

Maintain and update DISCO with new songs, metadata, split information, and supporting documentation.

Ensure consistent file naming, tagging, and catalogue organisation.

Coordinate songwriting sessions and writing camps, including invitations, scheduling, logistics, and follow-ups.

Maintain accurate records of session outputs and ensure new works are logged for registration.

Provide PA support to a Co-Founder, including diary management and meeting scheduling.

Coordinate contract signatures and track documents through to completion.

Manage scheduling requests, resolve diary conflicts, and coordinate with multiple stakeholders.

Support general administrative and organisational tasks across the publishing team.

Requirements

1–3+ years of experience in administration, coordination, PA, executive assistance, or a similar organisational role.

Excellent attention to detail and strong ability to work with accurate data and documentation.

Strong organisational and time-management skills with the ability to manage multiple priorities.

Confident and professional communication skills, including the ability to follow up with stakeholders and keep tasks on track.

Experience using Google Calendar, Outlook, or similar diary/calendar management tools.

Good knowledge of general office and productivity tools.

Ability to learn and adapt quickly to new systems and processes.

Strong sense of responsibility, reliability, and follow-through.

Ability to work independently while collaborating effectively with different teams.

English proficiency required.

Previous experience in the music, entertainment, creative, or media industry is a plus.

Experience providing PA/Executive Assistant support is a plus.

Experience coordinating events, sessions, or schedules involving multiple stakeholders is a plus.

Interest in music publishing, songwriting, or the music industry is a plus.

No prior music publishing experience is required — training will be provided.

Job Type Full time

Industry Media

Salary EUR 700

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